Once exhibitors become well versed in the world of trade show displays, they usually pick up on tips, strategies, and methods to implement and avoid. Trade show exhibits are such a niche market that it can be hard to know exactly how to brand one's company or organization and effectively accomplish the goal of gathering leads and translating these into sales. Luckily, those with experience in these types of events can lend advice to those who are new at the game by sharing the lessons they have learned along the way.
Allow For Extra Time
It is always a good idea, in all areas of life, to prepare for things to take longer than they are expected to. This philosophy certainly holds true in the world of trade show exhibits. Make sure to arrive at the show early. Many on-site problems are a result of trying to do too much in too little time. Arrive during the show's set-up to give you enough time to orient yourself, make sure the booth is being arranged properly, and to correct any problems that may arise.
Just as you should arrive at the show site early, it is also a good idea to build extra time into your planning schedule. Trade show displays are very complicated to plan and depend on many people for them to run smoothly. When creating and planning a schedule, make all of the deadlines for the event staff a few days earlier than they are actually needed. This way, you will not be in a bind should someone become ill, take a vacation, or just procrastinate.
Build Good Relationships
Because the business of trade show displays is such a tightly knit industry, exhibitors are likely to run into the same event workers year after year. For that reason, it is crucial to cultivate good relationships. Get to know the people who work with you on the show floor - the truck drivers who transport the exhibit, those who work at the contractors' service desks, the convention center managers, et cetera. Treating them well and respecting them will go a long way towards your overall experience at the event. The show management team can be one of your most helpful allies during the event, so it is important to build and maintain a good relationship with them.
Have A Back-Up Plan For Trade Show Exhibits
It is always important to have a plan B for your trade show exhibits. With all the variables involved with planning these events, it is quite possible that something could go wrong. If that happens, it is important to know what you will do instead. What if you arrive at the show and find out that a booth staffer is sick, or the trade show displays' components are arranged incorrectly? Make a list of backup booth staffers and nearby businesses that could quickly print new graphics on a weekend. Know where you could rent booth equipment, if necessary.
By setting aside extra time, developing good relationships with event staff, and having a back-up plan for uncontrollable events, exhibitors at trade shows can be better prepared to have a great experience.