How do you organize a business? With email! Email is a common tool that most people know how to use, but they do not always use it effectively in business. Their accounts are completely unorganized and that does not help a business. To have the option of creating folders for the emails you receive frequently you can open a Gmail account; this tool organizes your emails into categories and makes them much more manageable. This eliminates the propensity for the few emails that you need to read getting lost amongst the ones that are less important.
One of the first things you will want to do to organize a business is to filter your emails. Filtering is the convenient tool that separates your emails into the folders you have created. An example of a folder would be the name of your network marketing company. All emails that you receive from anyone in the company will be found in the folder you designated for these emails. Then you will easily see the emails that belong in this folder because they will stand out from the rest. Some people are not diligent about deleting emails on a daily basis which can grow them to an unruly number. This is a disaster that should be avoided at all costs, but if email maintenance does slip out of your hands the filter will help you spot the important emails.
Along with filtering, Gmail also has secondary emails that will also help you organize a business. Your new Gmail account comes with an email address. What if you want to test an email for your network marketing company and see how well it converts customers? Gmail eliminates the need to open several different accounts by giving you the ability to create a subdomain of your main email address. For example, if you are testing something you can have a secondary email that looks like this, firstname.lastname@example.org. This is easier.
You can also have voicemail for your business that is inexpensive. There is another tool that can help you organize a business; Google Voice gives you the convenience of a telephone number people can call to leave messages for you. With voicemail you do not have to waste any time with those who sound unsure of your business. Those calls are gone and you are left with people who see value in your business. Voicemail makes it possible to avoid anyone who needs to be talked to for long periods of time about the business only to want to talk to someone else about it at the end.
Google Distance and the old-fashioned calendar are the last two tools that will help you organize a business. Not everyone has a long distance account with which to make long distance calls. Google Distance is the thing that will let you make long distance phone calls for free in a lot of cases. The calendar is the thing that will help you keep your appointments and complete all of your daily tasks. Just make sure to write everything onto it. All these tools, both free and very inexpensive, will do a lot to help you increase the efficiency of your business.