Today, data centers include massive volumes of data and documents, which are increasing at a constant pace - a phenomenon we call Big Data. Although these systems are very modern, they are now becoming insufficient and require a considerable investment with very little practical use. This case is certainly going in crescendo, and requires a rapid and easily applicable remedy.
Cutting Edge Storage Methods, Not Only a Need but an Obligation
Apart from the importance of having the ability to efficiently manage high volumes of documents and data, large businesses must also address the legal requirements to conform. Obvious examples of this are financial and health organizations around the globe that are forced to save and store all their communications with clients safely, while respecting data discretion. Health organizations must store this information even beyond the lives of the patients involved. A certain example is the Health Insurance Portability and Accountability Act of 1996 (HIPAA), which applies to all health organizations in the United States.
It is obvious that effective and efficient data and document storage models are not only necessary, due to their large volume and the related expenses, but in addition because legislation obliges companies to ensure long-term data storage.
Different data storage models
As early as the starting of 2012, programmers began to define software architectures for data and document storage, which have shaped the most recent trend in data center formats.
In reality, normal data centers depending on hardware are making way for virtualization software program - a trend which is in accordance with the large amount of new business software applications which have transformed networks, PC´s and data storage levels.
Regarding data storage, the newest trend shows that level 1 applications (ERPs, email, etc.) are leaning towards virtualization system. This lowers both costs related to server acquisitions and also the difficulties arising from standard hardware-based choices.
An example would be the popular SSD flash based technologies, following a drastic drop in rates, in recent years, of solid state drives. This sort of device comes with a higher Reading and boot-up speed than mechanical hard disks, as well as a lot more secure data and document storage.
The importance of document management software for data storage
The apparent and huge expansion of stored data and documents requires not only hardware, but additionally specialized document management software, to make certain flexible process automation, to securely store information and to retrieve data on demand.
It is precisely in the data retrieval phase where good data management software tools become vital. In fact, if an end user or company cannot access its data or documents, any storage system results in being worthless. For this reason, the key features of any document management software application should not just be dedicated to data storage, nevertheless they must also include efficient and quick data search strategies. These techniques ought to be secure, via data access privileges and restrictions. Furthermore, document management software also need to provide a variety of operations, such as email deliveries, queries, printing, etc.
Another useful and increasingly popular device when it comes to data storage are the storage hypervisors, for easily supervising virtualized data. These devices also allows to increase availability, speed and use of data centers.
It seems clear that the industry for document management software and data storage is growing. Therefore, the main challenge of document management software firms providing such systems is to enable correct data management and, most importantly, efficient recovery of those vast volumes of data.