The physical tune-up is short, yet can be intimidating. Don’t let it be.

First, turn off and unplug your computer and your monitor. Second, unplug the rest of the cables from the computer case – the network cable, the printer cable, etc. Inspect the cabling for any broken or frayed bits. Third, unscrew the case (generally in the back) and lift it off (some computers, like Dell and HP, have flip-cases that you press down a plastic button to open).

Now, with the hose/bristle-sweep attachment of your vacuum, clean off the air vents on the outside of the computer case and the monitor. Then, gently vacuum out the dust from inside the case. This is not a detailed spring cleaning; go lightly and quickly – it should take you less than 30 seconds.

5. INDEPENDENT "HEALTH CHECK"

At least once every 18 months, if not yearly, ask someone you trust, or who comes recommended, to do a “health check” of your systems and processes. Think of this as your “10-point” check or other type of review you might subject your car to prior to a big trip. You want this done by an IT professional who is a generalist, not someone specialized in a particular aspect like back-up software or databases, or who has a solution in need of a problem. You want personalized advice focused on your technology, business and environment.

For recommendations, look on the web at generalist IT and consulting professional societies like ICCA.org, SPConsultants.org or IMCUSA.org. Educational institutes and nonprofits should also look at technology providers on NTEN.org or TechSoup.org.

If you or your organization cannot devote the time away from your business or mission, or are uncomfortable handling this maintenance, treat it no differently than your car – ask for help for an IT professional or service firm. Use the annual “health check” process to see their quality of work prior to any long-term commitment.

Following these simple guidelines will help you get the best benefit out of the technology you have for the least cost.

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