Follow Up

It is appalling how many meetings run without proper follow-up. While actionable items are required, people frequently forget about required tasks, it is imperative that project reports and milestones are established to complete tasks related to the meeting.

Simple Rules and Techniques

There is a rule for presentations known as "3S". This acronym is best known for the following: Simple, Sequential, Specific. Similar to the KISS method, the 3S rule ensures productivity by relating simple information in a sequential format for participants. Even if the presentation requires intense content, it is best to separate data categorically or by topic. Participants loathe large amounts of data and placing it into smaller bites enables better recall.

Lessons learned from 27 years on the platform

Match your presentation to your audience. Know in advance who will be in attendance.

Encourage interaction. Adults desire to be part of the session, most learning theory supports this.

Eliminate the podium. Have a conversation not a lecture. Provide examples from the real world. People will trust you if you make the information relevant.

When possible, provide breaks throughout the session. Lengthy sessions require breaks every 75 to 90 minutes.

Keep the session moving. This requires a good agenda, time limits and if necessary a time keeper.

Additional Do’s and Don’t’s

Do’s

• Arrive early

• Test equipment

• Get beverages

• Know Culture,Gender,Generation

Don'ts

• Arrive on time

• Not prepare your presentation

• Use visual aids as a crutch

• Use jokes

• Use platform for own gain

Presentations are not as difficult as they seem. They do require a structured framework to ensure success and productivity. If you consider a presentation as no more than a structured conversation then fear is eliminated. Further, if you engage your participants while also providing accountables there is more inclination for a successful meeting. Place some of these ideas into your next meeting and immediately notice the change you want to see!

Copyright (c) 2008 Drew Stevens PhD

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