• Job Requirements - A common ability of training management systems is the ability to track training requirements by job title. For example, within health care, nurses are required to maintain licenses and take certain training, such as CPR, on a predetermined time table. When a nurse is hired and added to the system, the training management system would display exactly what the training requirements are for their job and the status of each requirement.

• Training programs (CEU's and Credits for license or certification) - Each training class can have a value for CEU's or credits attached to it. If someone with an HR certification is required to maintain so many CEU's or credits in order to maintain the certification, the system will show totals related to these requirements.

• ESS integration - If your HRIS system also offers an employee self service module, there may be certain items of your training management system that integrate with your ESS product. Employees or managers may have the ability to view required classes, training history, certifications, register for classes online or, in one case I have seen, where online tests can be administered.

• Training Management Reporting - As with all HRIS options and features, you will have the ability to also report on the data contained within your training database that may include the ability to run reports on the following:

- Employee Training History - Employee Required Training and Status - Certifications due - Training cost per department, job title, or class - Employee Enrollment - Employee Training Program (CEU and Credit totals) - Employee class enrollment and class completion letters

The features I have laid out in this article are typical capabilities I have seen with HR systems. This is not to say that you won't find systems with capabilities that I have not outlined in this article. This article was simply intended to give you an idea of what an HRIS training management system may include.

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