3. Instant messaging guideline
Instant Messaging (IM) is a communication tool that provides for two-way communication in real-time. For the two-way communication to occur each person must use the same IM product such as ICQ, Yahoo Messenger or MSN Messenger (called Windows Messenger in Windows XP). We cannot guarantee Instant Messaging security for the communications of the information, the security and integrity of information via Instant Messaging cannot be guaranteed, so do not discuss sensitive business or private and personal details using Instant Messaging.

4. Internet policy guideline
This access is a privilege and you are expected to act professionally and appropriately while using the Internet. What you do on the Internet can be monitored internally / externally and your actions can be traced back to the computer you are using.

Internet access is a business tool, so that’s why internet security policy should be developed as guidelines to support the business. Why? • Information and activities can be monitored and manipulated.
• Security of transmissions is not guaranteed.
• Information can be easily and uncontrollably distributed.
• Files downloaded from the Internet may contain viruses and other malicious programs.

5. Laptop security guideline

Laptops are very valuable organizational assets because they contain many work files that are important to the corporate and may contain sensitive business information, which must be protected at all times.

6. Office security guideline

The corporate business premises and office areas have a variety of physical security controls in place, however staff should be vigilant at all times. The corporate business premises and office areas have a variety of physical security controls in place, however staff should be vigilant at all times. The security guidelines should be developed to manage the following. • Strangers in the workplace
• Classified information / assets
• Clear desk
• Screen-saver or screen-lock
• Secure faxing
• Secure photocopying
• Virus scanning

7. Password security guideline

Your User ID, password and/or token provides you with access to information on the corporate computer systems, that only you should have access to, based on the Need to Know Principle. First guideline in password security is selecting a good password. A good password is something that cannot be easily guessed.
• A mixture of: upper and lower case letters; numbers; and symbols
• At least 8 characters
• Should not be written down at any time
• Should not be shared with anyone else.
Knowing common passwords that are easy to guess is a good thing in password security guidelines. An easy to guess password is a word that you have chosen that is related to something that is commonly known about you or could be easily ascertained.

8. Secure media handling

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